Plan with mother nature!
Outside weddings can have such a spectacular impact with your overall wedding theme. However, if you do not plan accordingly then mother nature can quickly take a turn and make your dream day a disaster. Fortunately, Park Avenue Parties has the expertise to make sure that your day is perfect. One of the best things about an outdoor wedding is the sweeping San Juan Mountains that make amazing natural backdrops. From colorful, blooming spring gardens and lush, vibrant summer lawns to crisp, jewel-toned autumn foliage and wondrous winter snowcaps, outdoor weddings can be stunning visual affairs. It is essential that you coordinate with that natural beauty to take advantage of the mountains and make your wedding truly memorable. Protect your guests. As much as your wedding day is about celebrating your commitment, a huge part of your wedding day is also about entertaining your guests. You want people to go home feeling happy and satisfied. When planning for your wedding take your guests into consideration with your tent. Tents come in all sorts of size and shapes. They also have sides that range from solid to window views. You want to make sure that if the weather goes south that your guests will have shelter. Wind, rain, snow, and other outdoor aliments can make the big day catastrophic if you do not plan for them. By adding sides to your tent, it gives you the option to have the tent sides open to enjoy the weather or close to protect not only your guests but also your décor.
Take Advantage of your views. When planning your outdoor wedding, keep the natural views of your location in mind as you arrange seating, position the dance floor and consider where the ceremony will be held. If your location offers a sweeping view of a valley that will be draped in fall foliage, for example, you don't want that valley behind your guests' backs or otherwise out of view for photos. Try to position every point of your wedding, including cutting the cake, your first dance and other key moments, to showcase the beauty of your outdoor location. Last but not least, book early and save the headache! Park Avenue Parties has lots of inventory to match for your perfect day. However, if you don’t plan ahead or book early some rental items may become unavailable. Rental companies work hard to make sure that all inventory is up to date and reasonably priced. We have all been to a good and bad receptions. Don’t make the same mistake and leave your guest wanting more. Leave them remembering the love, music, and the beautiful theme of your perfect day!
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ELEGANT AND TOUGH:
Smooth graceful lines conceal a rental tough, durable, simple frame. INTERCHANGEABLE PARTS: Through twelve sizes from 100 to 1380 sq.ft., streamlining rental inventory. MODULARITY: Unique gutter system allows the tents to be joined in a variety of configurations. POLE FREE INTERIOR: The flying Centrepole supported by diagonal cables gives an obstruction free spacious interior. BATON SLIDING WALLS: Baton Sliding Walls slide and attach neatly to the post for an open side setup. The batons make carrying and installing walls quick and easy while reducing wear, tear and cleaning. CANOPY: Double curved for beauty and wind stability. Fire retardant; satisfies ULC-S109 for National Building Code, also NFPA 701 large scale, California Fire Marshal. Mildew and rot resistant. Constructed of 18 oz. vinyl polyester with gloss self cleaning finish in a variety of colours including white and opaque. Top pennant colour coordinated. CARRY BAGS: Protective fabric cover bag with convenient handles for carrying. WALLS: Fire retardant, 14 oz vinyl/polyester fabric. Sliding with batons or standard. Plain, mesh, clear vinyl, bay or french window; zipper and framed doors. JOINERS: Our exclusive Downspout Gutter/Joiner forms a seal between linked tents keeping rain and drafts out. FRAMING: Free standing frame. Anodized aluminum or electroplated steel interchangeable slip fit parts. No tools needed for assembly. HARDWARE: Complete with all hardwares and steel stakes. https://www.wssl.com/mq_prod.html A question that comes up a lot!
So you have your guest count and now you need to work out how many cocktail tables you'll need. A quick and easy way to figure it out is by having 1 table per 10 guests. Although this may not always be the case. It will depend on the type of the event. For example, if the only tables at the party are cocktail tables and there are no dinner tables then maybe having 2 per 10 guests may be a better idea. Now that you have a better idea of how many tables you will need, feel free to browse our cocktail table inventory and rent some for your special event! As you create a budget for your event, whether it be a birthday celebration, wedding, corporate milestone, or anything else, much of the process will feel obvious. You may need catering, photographers, or floral designs, and those are all simple enough to budget for. However, it’s easy to forget the smaller, equally important factors in your budget, which can add up and catch you off guard. Read the list below from one of our users, Colleen from Park Avenue Parties, and make sure to keep room in your budget for each of these items as you plan for an upcoming event. Services and Labor People often underestimate the cost of labor in the context of events and rentals. Always remember that items you order will need to be delivered and set up by someone, and you’ll have to pay for the transportation and their service. It may cost you extra if there are accessibility complications, such as a mountain venue for a wedding. You can generally determine transportation and location costs by breaking down the average price per gallon and how many gallons would be needed for transportation. You can then add all location costs including crews, fees, and labor charges to actually set up somewhere else. Extra charges can also arise in this area if, for instance, you aren’t pleased with the placement of the dance floor you ordered and would like it to be moved after setup occurs. Extra labor will come as an extra expense. This does not mean that you should refrain from renting that dance floor, it just means that you need to leave some flexibility in your budget for these potential fees. Damages How often do you think plates, tablecloths, and other rental equipment get damaged at events? It’s more often than you think, and no one ever thinks they’ll be the guilty party! That’s why just about every event rental company has damage waivers in their contract that allow them to charge fees for any broken or damaged items. It can come as a surprise when you get charged for several irreparably stained tablecloths after an event, but it’s something you need to plan for. Colleen’s best practice is to leave 10-15% of your budget to compensate for damaged items, especially if you rent out tablecloths or glasses, which are easily damaged. Gratuity Even the most thorough event planning process may accidentally forget to factor gratuity into the budget. If your event involves several hired vendors, as most weddings do, tips will be expected. Don’t let this catch you by surprise the night of your event. Instead, be prepared, and carry cash on you to the event. If you need help determining how much to tip each vendor, read the Martha Stewart guide to tipping wedding vendors. Weather and Unexpected Issues If you’re scheduling an outdoor event several months in advance, you need a plan B that addresses uncooperative weather conditions. It is wise to get a heater or tent in case it rains or gets colder than expected. If your event is at an outdoor venue, you may be able to plan with them and even get emergency access to their indoor area for free if inclement weather interrupts your event. Otherwise, you’ll be smart to invest in some backup options as insurance. On the same note, you can never predict what type of issue will come up at a given event, so ordering extra materials is a best practice in case of spills, surprisingly high attendance, or any other mini-disaster. A few extra linens or chairs can go a long way in these situations, so be sure to allocate space in the budget for emergency supplies. Add-ons Many common rental items may have add-ons that drive up their cost unexpectedly. Be sure to keep this in mind when creating your budget. While it may not be your largest expense, forgetting that you have to pay for propane for the heaters you ordered can come as an unwelcome surprise. Keep room in your budget for the water barrels that are needed to anchor tents and other add-on items. It’s better to be safe than sorry, so do everything you can to ensure that you know about all expected costs beforehand, so you can ensure that it matches with your budget. Have questions? Reach out to your vendors! They’re there to answer your questions and give you the best experience possible, so let them know how they can help. Practice is worth it While these often overlooked expenses may not add up to too much at a smaller event, these fees can come as a slap in the face if you weren’t expecting them for a larger event. Also, keep in mind that the most popular items will be more expensive in general. It is advisable to keep all of these factors in mind for any event you plan, so that when the big event that you’re in charge of comes around, whether it be a wedding, a corporate event, or something else, you’ll know what to expect. When you think of an event, gathering, or any other social activity normally food is something all guests look forward to. However, if you are the one planning or hosting the event there is a lot of behind the scenes action that happens. Presentation is KeyEveryone judges and everyone wants to put there best foot forward. So don’t go cheap with the smaller details like your tablecloths. People are not only going to notice if a table cloth is fabric or plastic they will also pay attention to what totally affect it has on your design. Also, it is inevitable that something through out the gathering is going to spill. If it sis not a water glass it will be the over filled soup bowl, the wine glass that stains, or pasta sauce that flies around when you are taking a bite. When you have a tablecloth this will help soak in whatever is being spilled, so it is less likely to end up on someone’s lap and ruin their outfit. Leave the Mess to Us When you decide to rent tablecloths from Park Avenue Parties you don’t have to worry about steaming them before hand and making sure they are all set to go. Along with making sure that they are washed and scrubbed after everyone has left. We do all that work for you, leaving you to just lay the tablecloth on the table and at the end of the night put them back in the bag. We have all different colors that are in our warehouse to customize orders you can place. We love being able to add an extra touch to your gathering by sprucing up your tables using our tablecloths. |
AuthorThe Park Avenue Team and other guest writers are happy to bring you the information you need to plan an amazing event! Archives
September 2023
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